# Powerful meetings ## source: - [[book - The Trusted Advisor]] - [[my brain]] ## keywords: - [[topic - personal efficiency]] - [[topic - leading and managing]] - [[topic - mentoring, advising and coaching]] - [[topic - information management]] - [[how to do better meetings]] ## relevant notes - [[zt - socratic questions]] can be used to facilitate a meeting - [[zt - feedback is always welcome]] contains a method to collect feedback at the end of a meeting. Really powerful - [[zt - diplomacy is needed to work with the powerful]] specially if you are facilitating a meeting. - One method is ask questions, read the room and comment which is compatible with [[zt - ask a lot, shut up and listen]] - [[zt - do your homework]] before each meeting - [[zt - add value to that first meeting]] and even for future one - [[zt - communication techniques]] should be reviewed and used - [[zt - parallel thinking]] as a way to observe and focus each person on the meeting in the same direction - [[zt - give space to the individual]] by making sure everyone's opinion is listen to - [[zt - two questions to ask between two angry groups]] ## notes - Meetings are everywhere and learning how to better manage them is a powerful efficiency accelerator - From [[book - Non-violent-communication|NVC]]: with a group, we need to be clear on what is the response we want and like. When you bring something up with a clear need for it, we end up in long fruitless discussions. - [[zt - POMO]] as a way to well describe meeting(s) strategic agenda and should be included in the invite. The POMO is also a way to make what we need explicit [[zt - ask what you want, not what you do not want|ask what you want, not what you do not want]] - Discuss the agenda before the meeting. Use a sentence like *"I thought it would be useful if we talked about BLA and BLA, and then just a bit of on BLA; how do you feel about that approach?"* [[book - The Trusted Advisor]] p103 - The use of the [[zt - perfection game]] at the end of each meeting allows for each participant to be heard and allows the organiser to do better next time. [[zt - feedback is always welcome]] - If you are the facilitator of a meeting between people that do not communicate often it can be beneficial to contact each participant and ask to share their issues, concerns and objectives. - This can be seen as a waste of time by some participants which is why the approach is valid ONLY if you are external (facilitator) - If the meeting is between people that are or will work closely together, then it is better to build on the principles of [[book - The five dysfunctions of a team]] and have a productive meeting once and for all. - A chairman is a facilitator - A facilitator is a Blue Hat in [[book - six thinking hats]] - If possible try to [[zt - remember people's name]] - Every action needs to follow the three w - what, who, when from - who cannot be a group due to the Bystanded effect in [[zt - avoiding common biases]]